Friends of Histon Road Recreation Ground

Data Protection Policy

1)Definitions

  • Personal data is information about a person which is identifiable as being about them. It can be stored electronically or on paper and includes images and audio recordings as well as written information.
  • Data protection is about how we, as an organisation, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.

2) Responsibility

  • Overall and final responsibility for data protection lies with the management committee, who are responsible for overseeing activities and ensuring this policy is upheld.
  • All volunteers are responsible for observing this policy, and related procedures, in all areas of their work for the group.

3) Overall policy statement

  • FOHRR needs to keep personal data about its committee, members, volunteers and supporters in order to carry out group activities.
  • We will collect, store, use, amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with the UK General Data Protection Regulation (GDPR) and other relevant legislation.
  • We will only collect, store and use the minimum amount of data that we need for clear purposes, and will not collect, store or use data we do not need.
  • We will only collect, store and use data for:
    • purposes for which the individual has given explicit consent, or
    • purposes that are in our group’s legitimate interests, or
    • contracts with the individual whose data it is, or
    • to comply with legal obligations, or
    • to protect someone’s life, or
    • to perform public tasks.
  • We will provide individuals with details of the data we have about them when requested by the relevant individual.
  • We will delete data if requested by the relevant individual, unless we need to keep it for legal reasons.
  • We will endeavour to keep personal data up-to-date and accurate.
  • We will store personal data securely.
  • We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.
  • We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.
  • We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.
  • To uphold this policy, we will maintain a set of data protection procedures for our committee and volunteers to follow.

4) Review

This policy was adopted by FOHRR on 27 November 2024,  and will be reviewed on or before subsequent AGM’s 

WEBSITE TERMS AND CONDITIONS:

Each time you access or use our Website and/or our mobile device application (collectively the “Site”), you are deemed to accept these terms and conditions.

The Site

This Site is operated by Friends of Histon Road Recreation Ground.

Information on this Site

Whilst we make every effort to ensure that the information on our Site is accurate and complete, some of the information is supplied to us by third parties and we are not able to check the accuracy or completeness of that information. We do not accept any liability arising from any inaccuracy or omission in any of the information on our Site or any liability in respect of information on the Site supplied by you, any other website user or any other person.

Content

All material on this Site is protected by copyright, and the Site’s design, text and graphics (including photographs) and their selection and arrangement belong to Friends of Histon Road Recreation Ground. Any use of any of this material or any reproduction of the Site’s content is strictly prohibited except where expressly permitted under these Terms.

Privacy

Any information which you provide about yourself to Friends of Histon Road Recreation Ground  will only be used in accordance with our Privacy Policy. You are required to read and acknowledge your agreement with that Privacy Policy before providing us with any information about yourself. It is your responsibility to ensure that all information about you, which you provide to us, is up to date and accurate.

Privacy policy

Friends of Histon Road Recreation Ground. is committed to privacy for everyone who accesses the Website.

The security of your Data is extremely important to us. This Data, submitted to us via the Site can include, but is not limited to, your name, email address, and any other information you wish to pass on in your enquiry. Access to your Personal Data is only provided to our staff and is only used to answer any queries you may have. Your personal data will not be sold, rented or traded in email lists with other companies and businesses for marketing purposes.

You can contact us to remove your details from our database at any time. Please contact Friends of Histon Road Recreation Ground should you wish to do this.

Cookies

This website, along with most other major websites, uses ‘cookies’.

Cookies are pieces of information that a website transfers to the cookie file on your computer’s hard disk. Cookies enable users to navigate around websites and (when necessary) enable us to tailor the content to fit the needs of visitors who have accessed the site and help us improve the user experience. Without cookies enabled we cannot guarantee that the website, and your experience whilst visiting, are as we intended it to be. Without these cookies services you have asked for like accessing a secure area cannot be provided.  Please note that no personal data is captured through the use of cookies.

By using this site you are agreeing to the use of cookies being stored on your computer’s hard disk.

To stop cookies being stored on your computer you will need to alter the settings of your internet browser. You can find instructions on how to do this either through click ‘Help’ in the menu bar, or following these browser-by-browser instructions from AboutCookies.org.

If you want to delete any cookies that are already on your computer, you will need to locate the file or directory that your computer stores them in. This how to delete cookies information should help.

Further information on deleting or controlling cookies is available at www.aboutcookies.org

As happens with most websites, our server will automatically log data regarding each visit such as your IP address, browser type, referring/exit pages, and operating system. We may use this information to monitor server errors, server administration or visitor behaviour. It is not possible for this to be disabled on a per-user basis, so you must leave this website if you do not agree to this happening.

Access to Your Personal Information

You are entitled to view, amend, or delete the personal information that we hold. Please contact us for further details.

We reserve our right to make any changes and updates to the privacy policy without giving you notice as and when we need to. We’ll always make sure that the most up to date privacy policy is posted on our website.

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This website uses cookies so that we can provide you with the best user experience possible and are only used for the function of the website to work correctly. Any data collected is not shared with third party companies.